Changes of Ownership
PRIVATE SALES
When a registered Shetland pony changes ownership this must be recorded at the Society Office. The pony's passport should be returned to the Office, accompanied by a completed transfer certificate and the appropriate fee.
CLICK Change of Ownership Form
CLICK Payment Form
Please ensure that you obtain the signature of the last recorded owner on the transfer form. Failure to do so will result in delays to the transfer process. If you have any problems with this then please phone the office and we will be happy to advise.
SOCIETY PONY SALES
If you are selling a pony at a Society Sale, you must take the passport with you to the sale, otherwise the pony will not be allowed through the sale ring.
If you purchase a pony at a Shetland Pony Stud-Book Society Sale, the transfer of ownership will be carried out automatically. This may be on the day of the sale or afterwards at Shetland House. Please check to see if your passport has been updated with your details. If it has not then you must return the passport to Shetland House so that the details can be updated for you. There is no fee as this is paid by the vendor at the sale. Please note, that other sales that are not affiliated to the Shetland Pony Stud-Book society are treated in the same way as private sales. After you purchase a pony, you will be given the passport when you pay the Auctioneer. This should then be returned to the Society to be updated.
Please note that you may have difficulties if stopped when transporting your pony if the passport is not amended and your name is not shown as the current owner.
Leasing a Pony
If you lease a pony from another owner, please ensure that the details are supplied to the Office in writing, SIGNED BY THE REGISTERED OWNER. A form detailing the terms of the loan is provided by the SPSBS for this purpose click Lease Form. Alternatively, some owners prefer to have a specifically drawn up lease agreement /contract or a simple letter will suffice provided it is signed by the owner. Other details required include the name of the pony, length of the lease and whether or not the person leasing the pony may use the pony for breeding purposes etc.
The lease will not be written in the passport as a change of ownership would, but it is advisable to carry a copy of the lease agreement/letter in the back pocket of the passport.
Export/Import of Ponies
If you intend to export a pony, please contact your local Ministry office to ensure the correct paperwork is completed. The transporter will be able to advise on the documentation required to travel and enter the relevant country.
Your pony's passport should be returned to the Office with the relevant export fee and transfer certificate completed. Please ensure that you leave adequate time for your passport to be returned prior to the pony travelling.
Every pony being exported must have a passport.
An International Pony Movement Certificate (IPMC) should be completed.
CLICK - IPMC
This is an Inter-Society document which must be completed by a vet prior to its return to the society.
The IPMC form does not travel with the pony but is forwarded directly to the foreign Society concerned and eases the registration of the pony in its new country as well as helping the SPSBS to keep track of the movement of ponies.
On receipt of an IPMC in the Office, the pony will be included in a list of exported ponies which will be printed in the next Volume of the Stud-Book.
If you are exporting a mare, any stinting details must also be supplied.
If a mare is travelling to another country only to be covered by a stallion, an IPMC is not required but you should obtain an International Stinting Form prior to leaving the country.
This would be completed by the mare and stallion owners and sent to the foreign Society who would check the details and return it to SPSBS. This also applies to any stallion travelling to another country to cover mares.
To lease a pony abroad, please complete the same paperwork that would be required for a pony sold abroad, but mark it clearly lease only. Again it is helpful if the duration of the lease is advised.
If you import a pony, the exporting country may or may not use IPMCs. Please check with the vendor what paperwork they have been completed in their home country and then contact Shetland House as soon as the pony arrives in the UK.
If an IPMC has been completed, it should arrive at the Office in Perth. On receiving the IPMC, a letter will be sent to you advising you that the pony must be identified and DNA sampled by a Vet and an import fee paid.
Once you have supplied your Vets name and address and paid the import fee, the relevant forms and DNA kit will be sent directly to him/her.
After this has been carried out, you will be supplied with registration documents for your new pony.