For the purposes of the Data Protection Act 1998 (the "Act"), the data controller is The Shetland Pony Stud-Book Society of 22 York Place, Perth, Perthshire, PH2 8EH.
Information that we will collect
We may collect and process the following data about you:
- Information that you provide by filling in forms in hard copy or on our Website. This includes information at the time of registering to use our Website.
- If you contact us, we may keep a record of that correspondence.
- Details of your visit to our Website including, but not limited to, traffic and location data, weblogs, the type of internet browser used or the site from which you linked to our Website.
We may use the information which we collect about you in a number of ways, including but not limited to: ensuring that content from our Website is presented in the most effective manner for you and your computer; to provide you with information which we feel may interest you, to carry out obligations arising from any contracts entered into between you and us; to notify you about changes to our service or for our own internal purposes and/or to notify you about changes to our services.
Under the Horse Passport Regulations, SPSBS are obliged to provide certain data relating to Horse passports to the National Equine Database (“NED”), the Department for Environment, Food and Rural Affairs (”DEFRA”), local authorities and the Scottish Government Rural Directorate for Animal Health and Welfare. This data may include 'personal data' for the purposes of the Data Protection Act 1998.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of data transmitted to our Website. Any transmission of your personal data to our Website is at your own risk.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the processing of any form submitted by you and any payment details. By submitting your personal data, you hereby consent to the use of your personal data in this manner.
Disclosure of your information
By submitting your personal information to us via our Website, you hereby consent to SPSBS using and disclosing your personal information if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions of use and other agreements; or to protect the rights, property or safety of SPSBS or any members of SPSBS.
Under the Horse Passports Regulations, all Passport Issuing Organisations (including SPSBS) are obliged to provide certain Mandatory Data relating to Horse Passports to the NED. The NED is a collaborative project between DEFRA and the equine industry. NED is intended to assist in the implementation of the Horse Passports Regulations.
- enabling economic strategic planning of developments in the equine sector;
- the improvement in the quality of horses in Great Britain based upon both historic and current records of breeding, evaluation and performance data;
- assisting in the tracing of the owners of straying, lost and stolen horses and ponies or those which have become welfare cases;
- the reduction of malpractice in the sale of horses and ponies;
- the provision of information that will assist DEFRA to carry out its responsibilities regarding the implementation of the Horse Passports Regulations;
- to provide a source of data that supports disease control and surveillance in the equine sector;
- to enable the Passport Issuing Organisations to maintain the accuracy of data supplied to us;
- to provide data for DEFRA-authorised research and evaluation.
You have the right to ask us not to process your personal data for marketing purposes. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data.
We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our Website in order to tailor it to user needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Denial of a traffic log cookie may prevent you from using the Website.
Access to information
The Data Protection Act 1998 gives you the right to access information held about you. Any request to access information held about you may be subject to a fee of £10.00 to meet our costs in providing you with details of the information we hold about you.
This Website may contain links to other sites. Please be aware that SPSBS is not responsible for the privacy practices or content of such other sites and accordingly assumes no responsibility whatsoever in respect of such sites. Furthermore, SPSBS does not endorse any products and/or services featured on any third party site. You should exercise caution and look at the privacy statement applicable to the site in question.
Notification of changes
If you have any queries with regards the use of your personal information, please contact us using firstname.lastname@example.org or alternatively using the contact details contained in the “Information About Us” section of the Terms and Conditions of use of the website.